Digitization of archival catalogues (retro-conversion) of the charter-tradition of 4 cities in Westfalia (Oelde, Beckum, Warendorf and Freckenhorst)

• Applicant: Dr. Thomas Brakmann
• Subject Area: Early Modern History ; Medieval History
• Term: from 2016 to 2021
• Project identifier: Deutsche Forschungsgemeinschaft (DFG) - Project number 329896909

The creation of archival finding aids (holdings guides, directories, registry, etc.) is complex and usefully applied to a long service life.For this reason are in the Warendorf archive in present time printed finding aids from three decades in daily use. They are still the only detailed finding aids to individual stocks and are as manuscripts available. Since 1999, the county archive uses a database. Much of the finding aids, meanwhile, recorded digitally and can already be consulted by interested persons offline and partly online.The point is, that the claim after a full availability has grown significantly in recent years. The county archive Warendorf plans in cooperation with the DGF, the retro-conversion and online position of its 3,080 charter-regests that have been created between 1970 to 1990. The synopses are all before typewritten and were also printed in part.The certificates are distributed among four stocks. These are in detail the document holdings of cities Beckum (1222 records from the period between 1238 to 1842), Oelde (117 records from the period between 1366 to 1804), Freckenhorst (257 records from the period between 1348 to 1853) and Warendorf (1484 documents from the period between 1232-1853).In a first step all calendars have to be recorded electronically. The regests collected will then be transferred into our archival software. However requires the computer generated OCR results that require a certain amount of post-processing in our archive system AUGIAS archive. In a third step, each regest must be tested. This monitoring shall include: (a) an error correction, b) the resolution varying Abbreviations, c) the transmission of handwritten notes and d) the transfer of the formal details in the appropriate fields of the documents input screen in our archive administration software Augias-Archiv.Finally then takes the online status of certificates finding aids or 3,080 digitised charter regests and connecting with the charter-database „Westfälische Urkundendatei” or the publication of regests in national and international portals like “Archivportal-D” or the “Europeana”.

• DFG Programme: Cataloguing and Digitisation (Scientific Library Services and Information Systems)